Hi Jay, Check the attached RFP for most answers and references.

Call with questions. June 23,24 and 25 this weekend is open for us and will work!

 

The Answers are:

1. Regarding the insurance. We will need a certificate naming the Cleveland County Sports Commission and the Cleveland County schools as a "named insured". Will Send Insurance Certificate when we confirm.

 

2. Has your organization been sanctioned by the North Carolina High School Athletic Association? This is not necessary, because players do not have any High School eligibility left. But we would like to have them involved, if they are not putting on their own game. Remember we will be bringing in players from 5 states, in including NC.

3. Regarding locker rooms. How many girls will you need space for? Will the guys be divided up into two 50 men teams? Done need lockers for girls, need 2 lockers for the boys 42 players per team, plus staff.

4. What happens if it rains? We play football!!!

5. What is the cutoff date for the pre-selling of tickets to the game? June 1st.

6. Who is responsibility for the cost of: security, clean up of the facility, a rescue squad, gate keepers, parking, athletic trainer, chain crew, clock keeper, PA announcer, game officials. (I can supply with names and numbers to provide these services if necessary)

These are items in the Bid fee, Put most of these we bring with us we are self contained, but love to have local help is we can get it.

7. Can we develop activities surrounding the game in order to attract a larger crowd?

Yes, we always do a combine, and other Youth activates are always good, Football Youth Camp for boys and girls, Cheer Camp and more.

8. What level of talent will be attracted to this event? Is it only for kids with money?

Each state puts out several hundred very good football players, so we have a large pool to choice from, and most state games only have 100 players, so many top guys don't get to play, like each team only has 2 QB's that 4 out of our state, I'm guessing there are many more quality QB's just in NC, that are very disappointed as are their parents that they will not get to play, in a all star game. By the reaction of the Parents in the past I know this is true, they get very excited when their son is chosen.

9. Regarding the banquet. What type of event do you want and is there a charge or budget that you use for the event?

The High school would like for you to consider them putting on a BBQ meal for the banquet. (We have great BBQ locally) YES!

10. What is the cost for sponsorship for a local player to participate in the event?

Same as most State High School games, we help the players get a $350.00 sponsor.

11. The head football coach was in attendance and was really excited about the possibility of having a combine. What do we need to do to make that happen?

We will be doing that, get me his name and I will contact him!

12. Can you give us a couple of references/previous region games for this particular event (All American HS game)?

We want to see how to make it a success not only for the players, but for our community, to get ideas. Yes the most recent game was in Charleston WV, Call Samantha, from the CVB. We do HS, College and Minor league games and the process and event is the same for all!

13. We would like to see the game played on Saturday evening if possible.

This would help attendance as well as deal more effectively with the heat.

 

That will work!

 

See the RFP for more Details.

 

RFP

To: Visitors & Convention Bureau Sports Commissions www.allamericanbowl.com

From: Terry Sullivan CC: 360 Sports and Events Date: January 20, 2009

Re: 2011 All American Bowl College Division II/III and Free Agent All Star Football Classic, All American Bowl Junior College and All American Bowl High School games

About the All American Bowl

The All American Bowl is designed to bring together the country’s top Division II and III college seniors, free agents, as well as Junior College and High School athletics to compete in an All-Star bowl setting. The All American Bowl was founded in 1996 and has been held annually the third weekend in December at Mall of America Field at the HHH Metrodome, as well as several other great regional locations across the country like, Atlanta, Las Vegas, Dayton Beach and Miami, Florida and Charleston, WV. This is a regional event

Planner Information

Contact Name: Terry Sullivan Company: 360 Sports and Events

Title: Director/Owner

Address: 574 Prairie Center Drive, #135-297

City: Eden Prairie State: Minnesota Zip Code: 55344

Email Address: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Website: www.allamericanbowl.com www.360sportsevents.com

Phone: (575) 322-2695 Fax: (952) 943-1721

Events per year: 8 regional

Basic Information

Meeting Name: All American Bowl Org / Company: 360 Sports Agency

Response Due: July 1, 2010

Decision Date: July, 15 2010

Number of Attendees: 500 - 1000

Meeting Requirements/Meal Functions

Hotel Rooms

Football Stadiums

Practice Facilities

Banquet Facilities

Decision-Making Process: Committee

Testimonial: Charleston WV CVB The All American Bowl was a great success in the City of Charleston West Virginia. The Division II/III College All Stars where on the field in front of the fans and the Mayor came out to do the coin toss in beautiful weather and those players gave it their all. Terry Sullivan and the staff at 360 Sports are a great group to work with for the future! Thank you, Samantha Carney CSM

 

Page 2

Date Information Choose Dates

Arrival Date Departure Date

Preferred Dates:

06/23/2011 – 06/26/2011

Event Pattern Thursday through Sunday

Room Information Date: June 2011

Rooms Per Night:

Mon Tues Wed Thu Fri Sat Sun

6 12 40 60 80 80 20

Total Room Nights: 298

Please note requested hotel room rate range: $59 - $120

Bid Fee: $5000.00 or In Kind

Event/Meeting Information Group Activities: Golf, Entertainment, and Restaurants

Would you like to receive information from our members on these group activities? Yes

Additional Information (special or commissionable rates, specific needs, etc): National Television Coverage: Event has committed broadcast opportunity for local CVB and businesses

Other Requirements Airport Shuttle – High Speed Internet Access – In/room Data Ports Shuttle to Stadium - Shopping/Restaurant Special Instructions

History: Last Five years

Year City, State

2006 Minneapolis, Minnesota

2007 Minneapolis, Minnesota, Orlando, Florida

2008 Las Vegas, Nevada, Minneapolis, Minnesota 2009 Minneapolis, Minnesota

2010 Minneapolis, Minnesota, Charleston, WV

Will you be doing a site inspection? Yes